Office Manager - Saudi Arabia

Confidential Company - Riyadh ,Saudi Arabia

160
Applicants for
1 open position
16
Seen
5
Shortlisted
2
Rejected
Experience Needed:
3 to 5 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
Confidential
Languages:
English
Vacancies:
1 open position
About the Job
  • Manages the daily calendar for line manager and coordinates scheduled appointments.
  • Screens incoming calls and correspondence and responds independently when possible.
  • Ensures workers are aware of company policies and procedures.
  • Arranges for company events by arranging for facilities and caterer, announcement and invitations within the assigned budget.
  • Prepares event’s agenda and arranges for minutes and documentation.Maintains and establishes an updated filing system and database.
  • Prepares confidential correspondence and reports.
  • Follow reservations for hotels and tickets for Airlines, … etc
  • Arranges detailed travel plans and routes and gathers needed for travel-related meetings.
  • Organizes and maintains contracts, records, and other essential documents
Job Roles: Administration
Job Requirements

Education/Training:

  • Possession of a bachelor’s degree in related field.

Previous Experience:

  • 3 - 5 years of professional experience in similar position.

Job Requirements:

Knowledge of:

  • Administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Electronic equipment, and computer hardware and software, including applications and programming.
  • Business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Skills:

  • Active listening, giving full attention to what other people are saying.
  • Communicating effectively in writing as appropriate for the needs of the audience.
  • Reading comprehension, understanding written sentences and paragraphs in work related documents.
  • Time management.
  • Coordination & adjusting actions in relation to others' actions.
  • Being aware of others' reactions and understanding why they react as they do.
  • Talking to others to convey information effectively.
  • Active learning, understanding the implications of new information for both current and future problem-solving and decision-making.
  • Judgment and decision making, considering the relative costs and benefits of potential actions to choose the most appropriate one.
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