Admin Assistant / Front Office Admin

Al Safa Oil Extraction - Giza

141
Applicants for
1 open position
141
Seen
5
Shortlisted
104
Rejected
Experience Needed:
1 to 3 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
Confidential, Annual Bonuses, Transportation Provided, Social and Medical insurance
Education Level:
Bachelor's Degree at least
Languages:
English
Vacancies:
1 open position
Gender:
Females Only
About the Job
  • Greet and assist visitors to the office.
  • Organize and schedule meetings and appointments.
  • Maintain contact lists.
  • Produce and distribute correspondence memos, letters, faxes and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Order office supplies.
  • Book travel arrangements and handle visas process.
  • Submit and reconcile expense reports.
  • Provide general support and information to visitors and colleagues if needed.
  • Handle multiple tasks.
  • Prepare and monitor invoices monthly.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Carry out administrative duties such as typing, copying, binding, scanning etc.
  • Write letters and emails.
  • Book conference calls, rooms, taxis, couriers, hotels etc.
  • Handle the reception area.
  • Maintain computer and manual filing systems.
  • Handle sensitive information in a confidential manner.
  • Take accurate minutes of meetings.
  • Coordinate office procedures.
  • Reply to email, telephone or face to face inquiries.
  • Develop and update administrative systems to make them more efficient.
  • Resolve administrative problems.
  • Maintain up-to-date employee holiday records.
  • Coordinate repairs to office equipment.
Job Requirements
  • Females (NonVeiled).
  • Fluent in English is a MUST.
  • Max. age is 25.
  • Fresh Graduates are welcomed to apply.
  • Giza residents preferred.
  • Multitask-er
  • Excellent communication skills.
  • Detail Oriented.
  • Professionalism and Discipline.
  • Ability to work under pressure.
  • Working Hours from 9-5 PM
  • Company located in Sheikh Zayed.
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