Office Secretary/Administrator - Alexandria

An office secretary to support our executive team and maintain a smooth running of the office by fulfilling a range of clerical and administrative duties. Tasks will encompass and require organization skills, accuracy, communication skills, English proficiency (written and spoken) etc.

Roles:

• Answering phones and routing calls to the correct person or taking messages
• Filing and retrieving records, documents and reports.
• Prioritizing workloads
• Liaising with all departments to execute an array of tasks
• Helping prepare for meetings
• Using/ operating software such as Microsoft word, excel spreadsheets and presentation software (e.g. PowerPoint).
• Making travel arrangements (flight bookings, filling out visa applications, preparing documents etc.)
• Performing office duties such as ordering supplies
• Opening, sorting, distributing incoming emails and faxes
• Preparing reports, memos and other documents
• Providing general administrative support to management and team members