Admin Assistant

We are hiring an energetic Administrative Assistant in the Installation Major Projects department who will be supporting the Installation Engineers & Project Managers in back office tasks providing administrative support to the team, collaborating with all key stakeholders and coordinating the activities of designated projects.

Responsibilities:

• Provide the personal link to Installation department in the absence of the particular engineer required by a customer
• Update schedules and milestones on SAP
• Ensure important communication to customers and suppliers when requested
• Ensure engineers are aware of timely reporting requirements, schedules and meetings set by the Installation Manager
• Collate end of project documentation for submission to customer and maintenance
• Follow up on and coordinate with Finance & Supply Chain departments for PRs, payments…etc.
• Update time sheets and ensure correct reporting to relevant parties