Office Manager

Confidential Company - Heliopolis, Cairo

100
Applicants for
1 open position
93
Seen
9
Shortlisted
2
Rejected
Experience Needed:
3 to 5 years
Career Level:
Experienced (Non-Manager)
Job Type:
Part Time
Salary:
Confidential, Medical Insurance , Social Insurance
Languages:
English
Vacancies:
1 open position
Gender:
Females Only
About the Job

A Digital Marketing Agency is hiring Office Manager, Candidates should be a highly motivated individual with a pleasant personality and good skills

We Offer :

  • An Excellent package
  • Medical Insurance
  • Social Insurance

Job Description

  • Filing /Archiving
  • Assisting the management team with any administrative tasks, preparing or updating reports, organizational charts, company-wide announcements, third-party contracts, etc.
  • Handling all recruitment requests that include receiving job descriptions from managers and announcing the vacancies using the company's web site, various social media pages and recruitment companies.
  • Setting appointments and conducting initial HR interviews.
  • Assessing each candidate for the required job's skills and experiences, then providing an assessment report to the relevant manager(s).
  • Preparing and sending job offers to successful candidates, and initiating hiring procedures for the new members, including IT and seating arrangements and on-boarding process for the new members.
  • Preparing and updating employee contracts to reflect any internal or labor law policy updates.
  • Use the updated Egyptian Labour law as a reference in any staff cases to accurately advise management of the correct legal procedures that would ensure fairness and avoid litigations.
  • Filing Management: Securely filing staff's hiring documents and personnel transactions (promotions, transfers, resignations) documentation.
  • Maintaining social and health insurance coverage for the entire company’s full-time staff members, and termination of such services for resigned staff.
  • Keeping track of all staff's attendance records, properly recording staff leaves and work-from-home leaves.
  • Monitoring and reporting any suspicious leave patterns.
  • Facilities Management: Monitoring the implementation of the facilities cleaning and maintenance schedules to guarantee a safe and comfortable working environment.
  • Coordinate the required budget provisions with the accounting personnel.

Job Requirements
  • English is a must.
  • Presentable Female
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail, problem-solving skills & excellent follow-up
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment