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Job Description
- Greet and assist visitors, answer and direct phone calls, and respond to emails in a professional manner.
- Manage and organize office files, records, and documents both in physical and digital formats.
- Schedule and coordinate appointments, meetings, and travel arrangements for staff.
- Assist in preparing reports, presentations, and other business documents.
- Maintain office supplies inventory and place orders when necessary.
- Assist in the onboarding of new employees by preparing paperwork and coordinating orientation sessions.
- Handle incoming and outgoing mail, packages, and deliveries.
- Assist in organizing office events, meetings, and other activities.
- Perform general clerical tasks such as data entry, photocopying, and filing.
- Collaborate with other departments to support overall office efficiency.
Job Requirements
- Proven work experience as a senior administrative assistant, virtual assistant or executive administrative assistant
- In-depth understanding of office management and daily operations
- Hands on experience with MS Office
- Working knowledge of office equipment, like printers and fax machines
- Excellent verbal and written communication skills
- Strong organizational and time-management skills
- High School degree; additional qualification as a personal assistant or secretary will be a plus
