Monitor the filing system through maintaining confidential categorized files and documents, manual and electronic in a way that ensures availability of data when requested.
Perform a range of secretarial tasks including receiving and screening telephone calls, e-mails, memorandum, and faxes in & out, translation as well as typing letters (Arabic – English) to efficiently organize the daily office operations concerning the business unit manger
Organize meeting and calendars through maintaining calendar of appointments, prepare daily agenda, and remind Business unit Manager with scheduled commitments to ensure better organization and time management.
Handle incoming correspondences and reports through reading, screening of materials, making preliminary assessment, organizing according to importance.
Organize business meetings including preparing agenda, materials for meeting, takes minutes and keep records of proceeding in order to facilitate implementation follow up.
Arrange BUM domestic and abroad seminars and conferences, this includes all arrangements for hotels reservation, tickets and passport validation to ensure smooth and safe business trips and issuing Visa.
Perform other related work assignment according to Business unit manager instructions.