Job Details
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Job Description
Main Job Tasks and Responsibilities:
- Answer phones and transfer to the appropriate staff member
- Take and distribute accurate messages
- Greet public and clients and direct them to the correct staff member
- Coordinate messenger and courier service
- Receive, sort and distribute incoming mail
- Monitor incoming emails and answer or forward as required
- Prepare outgoing mail for distribution
- Fax, scan and copy documents
- Maintain office filing and storage systems
- Update and maintain databases such as mailing lists, contact lists and client information
- Retrieve information when requested
- Update and maintain internal staff contact lists
- Co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
- Type documents, reports and correspondence
- Organize travel arrangements for staff
- Co-ordinate and organize appointments and meetings
- Assist with event planning and implementation
- Monitor and maintain office supplies
- Ensure office equipment is properly maintained and serviced
- Perform work related errands as requested such as going to the post office and bank
- Keep office area clean and tidy
Job Requirements
- Bachelor degree. business college or training is an advantage
- Office experience
- Competent computer skills including MS Office or equivalent
- Internet skills including use of e-mails, group messaging and data collection
- Numeracy and literacy skills
- Males ONLY
