Staff Assistant

Job Brief

Shift supervisors are professionals who oversee business operations during their shift. They need to be able delegate, solve problems and ensure that everyone is happy during their shift. This includes stocking inventory throughout the day until closing at night.

Job Description

• ● Prepare necessary paperwork for regular company procedures
• ● Schedule meetings and appointments
• ● Organize and maintain employee records
• ● Update internal databases (e.g. new hire information)
• ● Answer employees’ queries and forward them to the HR department as needed
• ● Retrieve company and employee data, as requested
• ● Check office supply stock and place orders when needed
• ● Arrange staff travel and accommodations
• ● Prepare conference rooms (e.g. make reservations and check equipment)
• ● Distribute company materials to employees (e.g. brochures, announcements and safety guidelines)

Job Requirements

• ● Proven work experience as a Staff Assistant, Administrative Assistant or similar role
• ● Knowledge of office and HR procedures
• ● Computer literacy (MS Office in particular)
• ● Familiarity with office equipment (e.g. printers and fax machines)
• ● Knowledge of labor laws
• ● Excellent organizational skills
• ● Strong verbal and written communication skills
• ● Professionalism while collaborating with varying managerial levels
• ● BSc degree in Business Administration, Human Resources or relevant field