Senior Executive Assistant

Job Brief

This job description template for Senior Executive Assistant is optimized with administrative tasks and ready to be posted on online job boards. You can add additional skills to attract qualified candidates to your executive assistant position.

Job Description

• ● Coordinate daily calendars of senior managers
• ● Plan appointments and events
• ● Act as the point of contact between executives and employees/clients
• ● Create regular reports and update internal databases
• ● Make travel arrangements
• ● Manage phone calls and emails
• ● Respond promptly to managers’ queries
• ● Facilitate internal communication (e.g. distribute information and schedule presentations)
• ● Suggest more efficient ways to run the office and troubleshoot malfunctions
• ● Review and recommend changes to our company policies

Job Requirements

• ● Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role
• ● Knowledge of office procedures
• ● Solid experience with office management systems, ERPs and MS Office
• ● Familiarity with online calendars and cloud systems
• ● Experience using office equipment, including printers and fax machines
• ● Strong communication skills (via phone, email and in-person)
• ● Experience exercising discretion and confidentiality with sensitive company information
• ● Excellent organizational skills with an ability to think proactively and prioritize work
• ● High school degree; additional qualifications as Personal Assistant or Secretary are a plus