Purchasing Assistant

Job Brief

This job description template for Purchasing Assistant will help you to attract and hire qualified candidates.

Job Description

• ● Monitor stock levels and identify purchasing needs
• ● Research potential vendors
• ● Track orders and ensure timely delivery
• ● Update internal databases with order details (dates, vendors, quantities, discounts)
• ● Conduct market research to identify pricing trends
• ● Evaluate offers from vendors and negotiate better prices
• ● Prepare cost analyses
• ● Maintain updated records of invoices and contracts
• ● Follow up with suppliers, as needed, to confirm or change orders
• ● Liaise with warehouse staff to ensure all products arrive in good condition

Job Requirements

• ● Work experience as a Purchasing Assistant, Purchasing Officer or similar role
• ● Good understanding of supply chain procedures
• ● Hands-on experience with purchasing software (e.g. Procurify or SpendMap)
• ● Advanced knowledge of MS Excel
• ● Knowledge of market research
• ● Solid organizational skills
• ● BSc in Logistics, Business Administration or relevant field