Office Coordinator

Job Brief

A Office Coordinator is a professional who facilitates key tasks and manages office communications. They assist with the incoming and outgoing email, telephone calls, and coordination of meetings.

Job Description

• ● Follow office workflow procedures to ensure maximum efficiency
• ● Maintain files and records with effective filing systems
• ● Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
• ● Greet and assist visitors when they arrive at the office
• ● Monitor office expenditures and handle all office contracts (rent, service etc.)
• ● Perform basic bookkeeping activities and update the accounting system
• ● Deal with customer complaints or issues
• ● Monitor office supplies inventory and place orders
• ● Assist in vendor relationship management

Job Requirements

• ● Proven experience as office coordinator or in a similar role
• ● Experience in customer service will be a plus
• ● Knowledge of basic bookkeeping principles and office management systems and procedures
• ● Outstanding knowledge of MS Office, “back-office” and accounting software
• ● Working knowledge of office equipment (e.g. optical scanner)
• ● Excellent communication and interpersonal skills
• ● Organized with the ability to prioritize and multi-task
• ● Reliable with patience and professionalism
• ● Associate’s/College degree; BSc/Ba in business administration or relevant field is a plus