Office Administrator

Job Brief

A professional who manages the office operations of an organization is called an Office Administrator. They welcome visitors and coordinate meetings, appointments, and direct various administrative projects.

Job Description

• ● Coordinate office activities and operations to secure efficiency and compliance to company policies
• ● Supervise administrative staff and divide responsibilities to ensure performance
• ● Manage agendas/travel arrangements/appointments etc. for the upper management
• ● Manage phone calls and correspondence (e-mail, letters, packages etc.)
• ● Support budgeting and bookkeeping procedures
• ● Create and update records and databases with personnel, financial and other data
• ● Track stocks of office supplies and place orders when necessary
• ● Submit timely reports and prepare presentations/proposals as assigned
• ● Assist colleagues whenever necessary

Job Requirements

• ● Proven experience as an office administrator, office assistant or relevant role
• ● Outstanding communication and interpersonal abilities
• ● Excellent organizational and leadership skills
• ● Familiarity with office management procedures and basic accounting principles
• ● Excellent knowledge of MS Office and office management software (ERP etc.)
• ● Qualifications in secretarial studies will be an advantage
• ● High school diploma; BSc/BA in office administration or relevant field is preferred