Executive Administrative Assistant

Job Brief

An executive administrative assistant is a professional who supports executives at work by taking calls and scheduling meetings. They might also be responsible for overseeing lower-ranking staff within their company or department.

Job Description

• ● Act as the point of contact between the executives and internal/external clients
• ● Undertake the tasks of receiving calls, take messages and routing correspondence
• ● Handle requests and queries appropriately
• ● Maintain diary, arrange meetings and appointments and provide reminders
• ● Make travel arrangements
• ● Take dictation and minutes and accurately enter data
• ● Monitor office supplies and research advantageous deals or suppliers
• ● Produce reports, presentations and briefs
• ● Develop and carry out an efficient documentation and filing system

Job Requirements

• ● Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
• ● Full comprehension of office management systems and procedures
• ● Excellent knowledge of MS Office
• ● Proficiency in English
• ● Exemplary planning and time management skills
• ● Up-to-date with advancements in office gadgets and applications
• ● Ability to multitask and prioritize daily workload
• ● High level verbal and written communications skills
• ● Discretion and confidentiality
• ● High School degree; additional qualification as personal assistant would be considered an advantage