Administrative Coordinator

Job Brief

Administrative coordinators are professionals who create and execute schedules, manage budgets, communicate with clients or staff, and keep organized records. They ensure that an organization has a smooth workflow by ensuring efficient management of all departments.

Job Description

• ● Manage and route phone calls appropriately
• ● Process and report on office expenses
• ● Maintain physical and digital employee records
• ● Schedule in-house and external meetings
• ● Distribute incoming mail
• ● Manage and order office supplies
• ● Make travel arrangements
• ● Organize company documents into updated filing systems
• ● Address employees’ and clients’ queries (via email, phone or in-person)
• ● Prepare presentations, spreadsheets and reports
• ● Update office policies as needed

Job Requirements

• ● Proven work experience as an Administrative Coordinator, Administrator or similar role
• ● Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)
• ● Familiarity with office equipment, like printers and fax machines
• ● Basic math skills
• ● Solid time-management abilities with the ability to prioritize tasks
• ● Excellent verbal and written communication skills
• ● High school diploma; additional qualification in Office Administration is a plus