Administrative Assistant

Job Brief

An administrative assistant is an important role within an office. They manage and distribute information among co-workers, answer phones, and do other administrative tasks.

Job Description

• ● Answer and direct phone calls
• ● Organize and schedule appointments
• ● Plan meetings and take detailed minutes
• ● Write and distribute email, correspondence memos, letters, faxes and forms
• ● Assist in the preparation of regularly scheduled reports
• ● Develop and maintain a filing system
• ● Update and maintain office policies and procedures
• ● Order office supplies and research new deals and suppliers
• ● Maintain contact lists
• ● Book travel arrangements
• ● Submit and reconcile expense reports
• ● Provide general support to visitors
• ● Act as the point of contact for internal and external clients
• ● Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Job Requirements

• ● Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• ● Knowledge of office management systems and procedures
• ● Working knowledge of office equipment, like printers and fax machines
• ● Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• ● Excellent time management skills and the ability to prioritize work
• ● Attention to detail and problem solving skills
• ● Excellent written and verbal communication skills
• ● Strong organizational skills with the ability to multi-task
• ● High School degree; additional qualification as an Administrative assistant or Secretary will be a plus