Persis Rizk

Executive AssistantFull Time

• Job Details:- Generally managing the affairs of the manager’s office. - Following up the manger’s appointments and ensures all necessary documents and arrangements are handled properly before any meeting held by him. -Scheduling meetings and preparing memos after each meeting. - Receiving correspondences from customers and suppliers (e-mails, faxes, airmail…etc.) and taking required action promptly. -Requesting quotations from our suppliers for customers’ requirements of spare parts and equipment. - Travelling to our suppliers to hold meetings in regards to our sales plan and - Attending international conferences related to cables manufacturing and arranging meetings for our suppliers with customers so as to fulfill customers’ requirements and strengthen business relationship. -Taking actions after each meeting held with customers and following that all points in minutes of meeting or report are fulfilled. -Preparing financial reports related to suppliers’ accounts which I am handling. -Reviewing purchase orders of customers, shipping documents. -Following up L/C’s, L/G’s opening, delivery of orders and payments receipt from customers. Managing our after-sales department engineers and organizing their visits to customers all over the Middle East. - Arranging flights bookings, hotel reservations, airport pickup and transportation for Sales manager, our local service engineers as well as for delegations from our principals. - Maintaining, with regards to filling, a clear updated filling. - Keeping an organized updated database for customers’ contacts. - Organizing company’s promotional gifts and contacting advertising companies for the designs of giveaways, bags and gifts. - Handling the company’s held symposiums and seminars starting with making hotel reservations, designing the invitations, preparing presentation files to be handed to the attendees. - Performing general clerical duties including: photocopying, faxing, mailing, and filing.