Accountant

Main Purpose

Controlling the daily cash/check management, supporting the project accounting staff, overseeing and preparing the projects books in accordance with the Finance Manager's instructions and MSF protocols, standards and procedures in order to provide accurate, reliable and updated financial information 

Accountability

• Controlling the daily cash and check management and ensuring that all receipts and documentation meet MSF requirements (procedures, deadlines, information, signatures ...). Tracking bills/vouchers, invoices and other running costs and analyzing the related information (costs, service contracts ...) in order to give reliable and updated information.
• Controlling cash advances and cash book movements for each petty cash box, recording all IN and Out transactions, ensuring that cash box balances always reflect the actual amount of money kept in the cash boxes and investigating any discrepancy. Ensuring strict compliance with cash control procedures for each cash box / currency (daily cash control, weekly cash inventory and reconciliations).
• Performing currency exchange operations in accordance with the country's exchange rate policy.
• Ensuring a monthly account report in accordance with MSF procedures, checking individual entries and preparing the necessary administrative documents (originals) as a basis for justification and explanation of payments and receipts made.
• Preparing the timely payment of taxes and social insurance.
• Being responsible for the supplier and service provider payments and updating the accounting system ‘s registers on daily basis.
• Being responsible for the processing of accounting software peripheral accounting (project and capital) including checking the quality of the mission accounting allocations and their conformity (correct encoding of salaries, following up and matching of internal transfers and advances in the mission, checking invoices and their allocations, preparing payment order documents to be sent to HQ). Analyzing the problems of the cash box discrepancies and giving technical help to find solutions.
• Supporting the project’s finance team by working two days in project and three days in the Coordination office.
• Being responsible for the monthly bank reconciliation for both coordination & project.
• Being responsible for filing accounting documents and their annexes, preparing documents for audits, organizing the scanning of documents and archiving mission financial documents.
• Informing supervisors of any issues / problems that may arise in their job performance