Skills And Tools:
Main Function: Managing the physical inventory and keep it at its optimum level
Duties & Responsibilities & Standards of Performance:
- Having an updated situation of the inventory at all times.
- Placing orders with the supplier according to company protocol and in coordination with sales department according to sales targets and offers.
- Coordinating with clearance agents regarding items clearance from customs till full receipt to the office.
- Insuring that all incoming items match the description of request.
- Clearing any mismatching items with suppliers and/or customs.
- Entering all the data of incoming and outgoing items on the software and as per their groupings, except for sales orders.
- Making sure the near-expiry items are separated from the far-expiry ones.
- Providing sales team and management with item turnover analysis.
- Keeping the sales & IOM updated regarding the near expired goods by providing them with weekly reports
- Conducting continuous physical count of inventory and reports to IOM.
- Controlling losses and additions in stock items.
- Following up on items in consignment via following up with the sales team, making sure the consignments are retrieved before reaching near-expiry or sold and providing updated reports at all times.
- Supporting the customer service department by supplying their pending orders
- Calculating shipments and negotiating quotations with shipping companies
- Coordinating with suppliers concerning orders and shipments
- Providing administrative support and updating internal reports
- Providing completed and updated files to the accounting department.
- Preparing & submitting a daily report to the Operations Manager.
- Additional duties might be assigned by the Operations Manager
- Educational Background: Bachelor Degree of Business Administration or equivalent.
- Professional Background:1 year of experience in the Admin/Operations field.
- Specific Knowledge:
- Good knowledge of all the company items
- Knowledge of operating software & items division
- Good in English and Arabic
- Good Computer Skills
- Excellent communication Skills
- Interpersonal Skills/Organized
Abilities & Personal Traits:
- Very Organized
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