PERSONAL ASSISTANT – BUSINESS OP...
Job Details
Skills And Tools:
Job Description
POSITION OVERVIEW
You will be the right hand to an Executive Director at OdooTec, keeping his calendar, travel, and information flow airtight while helping shape outward-facing content. The role blends classic admin support with light media production and research. It is a Cairo‑based hybrid role: you will work on‑site when the Director is in Cairo and switch to remote work when he is travelling.
KEY OUTCOMES
– Calendar runs like clockwork across time zones; appointments are confirmed, briefed, and debriefed.
– Meetings are documented within the day—clear minutes, action items, and follow-ups entered in Odoo.
– Travel and accommodation for the Director are booked cost-effectively, visas handled, itineraries sent in advance.
– Documents, proposals, and presentations arrive polished and client-ready.
– Short video clips (Zoom recordings, interview snippets) are edited to professional standards, published and archived logically.
– Draft articles and LinkedIn posts provided by the Director are formatted, proof-read, and published on schedule.
– Phone calls and email inquiries are triaged or handled decisively on the Director’s behalf.
– Ad-hoc research briefs (market intel, vendor comparisons, software how-tos) are delivered concisely with sources cited.
Job Requirements
DAY-TO-DAY RESPONSIBILITIES
• Own and optimise Google Calendar; send reminders, buffer travel time, and anticipate clashes.
• Monitor email for urgent items; draft replies or prepare talking points as needed.
• Join key meetings (in person or via Zoom), record accurate minutes, and update task boards.
• Coordinate multi-leg travel: flights, hotels, ground transport, loyalty programs.
• Prepare and proof documents (Word, PowerPoint, Google Docs) and spreadsheets.
• Edit raw footage in CapCut, Adobe Premiere, or similar; add branding bumpers and captions.
• Upload finished videos to YouTube/LinkedIn, manage basic thumbnails and tags.
• Post polished articles on LinkedIn and the company blog, ensuring SEO basics.
• Liaise with government offices to handle essential business and personal paperwork (licensing, permits, insurance, registry tasks, etc.).
• Maintain a small vendor list (printing, couriers, conference organisers) and negotiate rates.
• Protect confidentiality at all times.
SKILLS AND QUALIFICATIONS
– Proven track record in an administrative, virtual-assistant, or operations role.
– Excellent English (and Arabic) writing and verbal skills.
– Strong grasp of Google Workspace; comfortable learning Odoo CRM.
– Video-editing familiarity (mobile or desktop) and social-media publishing basics.
– Research mindset: able to find, vet, and summarise information quickly.
– Ability to commute within Cairo and maintain a quiet workspace for remote work.
– Professional discretion and a proactive, solution-first attitude.
SUCCESS METRICS (FIRST 6 MONTHS)
• 98 percent of appointments start on time.
• Meeting-minute turnaround same day, with 100 percent action-item capture.
• Travel booked at least 15 percent below average market rate.
• Two video or article posts published per week, error-free.
CAREER PATH
High performers can progress to Operations Coordinator, managing wider processes and junior staff as OdooTec expands.
TO APPLY
Send a brief cover note, résumé, and a link to any content or video work you have handled. Write a 300 word piece on calendar-management.
