Accounts Payable Specialist

HealthCare International -
Hurghada, Red Sea

Accounts Payable Specialist

Full Time

On-site

HealthCare International -
Hurghada, Red SeaPosted 12 days ago

18Applicants for1 open position

2Viewed

0In Consideration
0Not Selected

Job Details

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Job Description

Liaising with finance team and suppliers concerning stock management, financial records and accounts
Verifying expense reports and querying invoice items from internal and external business partners
Comparing system reports to better manage Accounts Payable processes
Communicating with relevant suppliers to process invoicing, purchasing orders or/and payment queries
Preparing weekly payment batches accurately and timely and ensuring all payments are in accordance with purchasing policies and procedures
Creating and maintaining tracking schedules to ensure monthly vendors are paid on time.
Attaching the correct documentation to invoices and reconciling purchase orders to invoices received
Posting invoices and credit notes and ensuring they’re coded correctly in the system
Preparing monthly supplier statement reconciliations
Contacting vendors on frequent basis to obtain necessary documents needed to process invoices and payments, such as payment/bank details or other required info
Reconciling and reviewing AP aging monthly, including following up to close any open AP invoices that are over a month old
Ensuring compliance with internal controls , financial policies and if needed, supporting external and internal audits
Overseeing purchase orders (POs), including confirming all approvals needed are obtained, maintaining purchase order records and updating purchase order log
Ensuring that expenses are reimbursed in a timely matter , handling external / internal queries by phone and email
Preparing and processing supplier payments and ensuring that Finance Manager has signed all payments off
Ensuring that all accounts payable activities comply with relevant financial policies and procedures
Investigating ,resolving outstanding creditor items and preparing journal entries, maintain working scheduled and reconciling accounts
Reconciling accounts payable assisting with reviewing expenses in the accounting system
Recording day-to-day financial transactions and complete the posting process.
Perform other work-related tasks as and when required by the line and matrix manage
overseeing the accounting department daily operations ,including month and end-year process accounts payable cash receipts general ledger payroll and utilities treasury
Gathering supporting documentation, updating vendor files and performing recordkeeping.
Preparing & presenting accurate, timely financial statements, reports & analysis to the executive team and/ or board of directors.
Advising managers on financial matters that affect the company and create long-term financial plans
Participating in preparations of financial statements and management reporting for multiple entities according to Group reporting standards.
Participating in ensuring accounting transactions in entities are recorded onto the relevant systems accurately and on a timely basis, in accordance with Group policies and procedures.
Participating in coordinating financial control and oversight to ensure sub-ledgers and general ledger are complete and accurate, balances are existing, complete and properly supported.
Leading & managing monthly group reporting, month end closing process, and adhering to Month End closing deadlines to deliver timely group reporting submission of financial statements.
Participating in providing BS and P&L analysis ,preparing balance sheet reconciliations on monthly basis
Providing data and explanations for the annual auditing and reviewing of local statutory accounts to allow sign off of local statutory accounts.
Supporting business controllers, local entities, holdings, providing professional advice in accounting, reporting and assistance in local statutory reporting.
Providing high quality customer service to the business departments and business controllers, in accordance with agreed service level agreements.
Contributing to the compliance and internal control over accounting, taxation , reporting processes, actively participate in policies and procedures implementation
Actively participate in process, systems improvements and continuous improvement activities to increase process efficiency and productivity.

Job Requirements

Desirable Requirements:

Expert user for bookkeeping and accounting principles, practices, standards, laws and regulations
Familiar with accounting techniques (Local Gaap, statutory consolidation, payroll, etc.)
Working under pressure, meeting deadlines & achieving targets based on the Hospital objectives guidelines
Result-Based & Detailed Oriented
Ability to build strategic and long term relationships
Experience in managing a team of qualified and semi- qualified professionals
Manipulating & managing large amounts of data
Proficiency with Google Drive
Strong mathematical skills
Analytical thinker with strong conceptual and problem-solving approaches.
Professional user for taxation laws n regulations, financial modelling and projections

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