Executive Secretary
Dokki, Giza
Executive Secretary
Dokki, Gizaposted 18 hours ago19Applicants for1 open position
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Job Details
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Job Description
- Organize executive meetings, board meetings, and industry events.
- Record, transcribe, and distribute accurate and well-structured meeting minutes.
- Follow up on action items to ensure timely completion.
- Manage the Manager’s calendar, prioritize appointments, and schedule internal and external meetings.
- Coordinate complex domestic and international travel arrangements, including itineraries, visas, accommodations, and logistics.
- Prepare, proofread, and format professional reports, presentations, and correspondence, particularly those related to financial operations and strategic initiatives.
- Maintain records, contracts, agreements, and confidential documents in secure filing systems, ensuring compliance with company policies.
- Expecting the Manager’s needs by preparing background information, briefing notes, and necessary documentation ahead of engagements.
- Act as the primary point of contact between the Manager and internal/external stakeholders.
- Draft and distribute professional communications, including memos, minutes of meeting, and board updates.
- Liaise with department heads, clients, regulators, and industry partners.
Job Requirements
- Education: Bachelor’s degree in Business Administration, Finance, or related field preferred.
- Experience: +5 Proven experiences as an Executive Assistant or Secretary.
- Knowledge/skills: Advanced proficiency in Microsoft Office - High confidentiality, professional demeanor.
- Languages: Very good in English.
- Attention to Detail & Accuracy.
- Data Proficiency.
- Organizational & Time Management .