Office Manager

• Reviewing, organizing, and indexing internal reports received from other departments and presenting them to the Managing Director, as well as tracking the decisions made by the Managing Director regarding these reports and recording them in their respective records.
• Preparing and coordinating the executive director's schedule and appointments.
• Receiving and sending emails and faxes in coordination with the Managing Director, indexing these messages, and distributing them.
• Welcoming and receiving visitors to the Managing Director, both inside and outside the company.
• Ensuring the safekeeping of all files pertaining to the Managing Director office and their prompt retrieval.
• Attending all meetings and sessions in which the Managing Director is a participant and recording minutes of meetings.
• Inviting participants to meetings called by the Managing Director and sending out meeting agendas.
• Receiving and making telephone calls for the Managing Director office, indexing phone numbers and addresses.
• Booking travel tickets, hotels, exhibition entry cards, and organizing business trips for the Managing Director
• Following up on all maintenance work related to the Managing Director office.
• Providing necessary support to the Managing Director and performing any other tasks assigned to them.