Administrative Support Assistant...
Job Details
Skills And Tools:
Job Description
Who are WebBeds?
WebBeds is the fastest growing and most significant accommodation supplier to the travel industry. We are a global company offering ground services (hotels, transfers, tours, activities) to travel professionals. Our products help our partners and customers to create amazing Travel experiences.
Our Products range from a Retail Online platform, Integration Connectivity hub and distribution APIs to name but a few and our systems are 100% cloud hosted processing up to 4.5bn search requests daily We deliver amazing outcomes using leading edge technology through innovative and creative thinking.
WebBeds is a subsidiary of Web Travel Group (ASX: WEB) – an ASX 200 listed company operating a global digital travel business.
How will you make an impact?
The Administrative Support Assistant Contracting is responsible for providing a high standard support to Contracting department.
Key elements to the role include, but not limited to:
- Administrative tasks
- Adhoc projects
- Weekly/ Monthly/ Yearly reports and presentation internally and externally.
- Monitor the daily Third Party bookings and communicate with the internal stakeholders to fix the issues.
- Support the Contracting CMs in terms of reporting.
- Answering departmental email/phone inquiries and handling complaints in a courteous, professional manner
- Ensuring office supplies are maintained, to always ensure adequate levels of necessary supplies
- Create and maintain filing systems, both electronic and physical & ensuring the confidentiality and security of files and filing systems
- Coordinating schedules, arranging meetings, preparing & distributing memos and reports, and other correspondence, and ensuring that everyone is kept current on necessary Contracting department news and information
- Overseeing special projects and tracking progress towards company goals
- Manage business travel arrangements
- Developing, reviewing, and improving administrative systems, policies and procedures
- Write and edit documents from letters to reports and instructional documents
- Assisting with a variety of administrative tasks including copying, taking notes, and making travel plans.
Job Requirements
The skills we would love to see in your suitcase!
Qualifications & Knowledge
- Understanding of B2B hospitality & Tourism business and electronic distribution channels used for the distribution of lodging products
- Excellent presentation skills
- Ability to multitask
Experience, Skills and Behavioural Requirements
- Strong communication skills
- Exceptional time, task, and resource management skills
- Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills
- Planning and Organisation skills - ability to multi-task, be proactive and ability to work independently and use your own initiative
- Must have advanced software skills (Microsoft Office), specific in Excel & PPT & Power BI
- OTA, Travel & Tourism, hospitality Experience (2+ years) is required
