Senior Supply Chain Officer

JOB TITLE: Supply Chain Senior Officer
TEAM/PROGRAMME: Supply Chain LOCATION: Cairo office
GRADE: 3

TYPE OF CONTRACT: National Staff –Fixed term

12 Months

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The position holder will be responsible for handling and coordination of supply chain issues, including procurement, warehousing activities in consistency with Save the Children policies and procedures, in the HQ (Cairo) for the humanitarian responses.

SCOPE OF ROLE:

Reports to: Head of Supply Chain.

Staff directly reporting to this post: Supply chain officers

Travel: possible travel to governorates around 10-15 %.

KEY AREAS OF ACCOUNTABILITY:

· Follow Save the Children standard procurement practices and keeping records to fulfil audit trail standard.

· Ensure that Save the Children procurement policies and procedures are implemented and adhered to throughout the programme, briefing and supporting relevant staff as required.

· Ensure that the procurement process is appropriate and cost effective, based on budget, markets, infrastructure, nature of the Save the Children programmes, and need for timely delivery – i.e. Benefit Tracking.

· Oversee the strategic Framework Agreements (FWA) and monitor the spend, make sure renewals or additional framework agreements are developed as necessary.

· Supervise supply chain team to ensure meeting deadlines.

· Responsible for leading high value high risk tenders.

· Participate on tenders evaluation committee to ensure compliance and achieving best value outcome.

· To ensure RFIs and RFQs are prepared with accurate information that can lead to accountable and fair competition among suppliers.

· Review newly submitted Purchase Requests (PRs) to ensure information provided are correct and expected date of delivery is achievable considering all workloads. Provide feedback to requesters on how to prepare PRs in correct ways or if some revisions in the PR is required.

· Communicate with requesters in case there are challenges in execution of their PRs to ensure potential delay communicated in advance and that the requesters are aware about the risks.

· Keep track all deadlines or closing date of quotation submissions and facilitate Competitive Bid Analysis (CBA) and/or procurement committee meetings with prior notification delivered to committee members.

· Ensure CBAs and meeting minutes are written accurately and contain important information on how analysis of quotations carried out and what reasons for selection of supplier and ensure the documents are approved.

· Keep track on deadline of delivery stipulated in each Contract/PO and that necessary reminder sent out to suppliers if the deadline is approaching and execute the purchase and delivery of appropriate supplies in a timely and cost effective manner.

· Keep track on payment process and communicate as necessary with suppliers regarding payment progress.

· Ensure necessary authorization / approvals are always obtained on all documents

· Ensure all documents are stored in the database accurately and in timely manner

· Participate in the development of price list, supplier database, prequalified vendor list, and market survey activities.

· Take cover tasks from other colleagues in the department in his or her absence.

· Taking additional responsibilities or other tasks as assigned by line manager.

· Lead on negotiations.

BEHAVIOURS (Values in Practice)

Accountability:

· holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

· holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

· sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

· future orientated, thinks strategically and on a global scale.

Collaboration:

· builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

· values diversity, sees it as a source of competitive strength

· approachable, good listener, easy to talk to.

Creativity:

· develops and encourages new and innovative solutions

· willing to take disciplined risks.

Integrity:

· honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS AND EXPERIENCE

· Bachelor’s degree in relevant business field is required

· 4- 7 years of work experience in the field of procurement is required.

· Adequate skills on business management and/or ERP systems such as SAP, ARIBA etc.

· High computer skills on MS office programs especially MS Excel

· Experience with Child Rights and Child Rights Programming is desirable

· Highly developed interpersonal and communication skills including influencing, negotiation and coaching.

· Highly developed facilitation and capacity building skills.

· Good communication and writing skills in English language is required.

· Commitment to Save the Children’s values.

· Emergency response experience is an asset

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

JD written by: Head of supply chain Date: March 2024
JD agreed by: Date:

The Organization
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:
· No child dies from preventable causes before their 5th birthday
· All children learn from a quality basic education and that,
· Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Application Information:
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.