Procurement Officer

Job Description

Key Responsibilities:
 Make sure that Procurement process is handled as per the procurement policy.
 Follow and enforcing the company's Procurement policies and procedures including VRF.
 Track the Purchase requests from its creation until Purchase order is submitted to the vendors
 Prepare all the required data for all AXA internal control functions (Audit- Risk- Compliance- Information Security - Operational Resilience).
 Participate in getting all the data required from AXA Group.
 Follow up with vendors until items ordered are delivered in the proper time & Quality.
 Validate the vendor’s invoices with the requestor & ensure its proper delivery to Finance Team
 Quarter survey in the market to make sure that the new items are purchased with the best quality & best Price (for senior level).
 Perform proper due diligence for the new vendors before nomination & selection
 Share with different departments all the needed data or documents e.g. Finance, Legal, Etc. through shared folders
 Assist Procurement with different departments in preparing the RFP for the company projects (Renovations, systems, new branches….etc.) and RFP for standard items/ services (applications , printings , Stationary , Kitchen supplies….etc.)
 Ensure contract management at the company staring from initiate RFP till contract validation by pass with all the contract cycle with all concerned parties (including control functions)
 Ensure that cost saving is properly saved at the Procurement shared folder with its evidence.
 Create a list of preferred vendor annually based on the best price & best quality in order to facilitate AXA daily operations.
 Create and maintain good relationships with vendors/suppliers “Local & International”.
 Make professional decisions in a fast-paced environment.
 Maintain records of purchases, pricing, and other important data (vendor’s documents & all critical forms & documents).
 Investigate any received complaints and in case of vendor/ supplier deficiency record the incident via Incident report & ensure that proper actions taken.
 Review and analyze all vendors/suppliers, supply, and price options through annual vendor evaluation in accordance with the business owners.
 Negotiate the best deal for pricing and supply contracts.
 Ensure that the products and supplies are high quality.
 Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development.
 Support the operation administrators in daily issues or barriers which may arise with customers internally or externally.
 Respond to inquiries and requests from clients, managers and internal departments.
 Support in Any other ad-hoc tasks such as enquiries, and when required by the management.
 Maintain full compliance of department to AXA standards and reactivity/contribution to all compliance processes
 Participate in all departmental meetings and support new comers.
 Perform all other duties as assigned by manager.

Skills

Candidate Qualifications:
Business Knowledge/Technical Skills:
 Bachelor Degree is required
 0-3 Year of Experience
 Good Communication Skills
 Proactive skills
 Preferable Commercial/ Mathematical Background
 Ability to accurately create reports
 Reliable & trust worthy
 Good command of English
Job Location Cairo, Egypt Job Role Support Services