Account Payable

Task/s 

•     Match purchase orders to invoices and enter invoices into SAP
•     Reconcile processed work by verifying entries and comparing system reports to balances
•     Charge expenses to accounts by analyzing invoice/expense reports and recording entries
•     Responsible for communicating directly with vendors and internal business partners
•     Build and maintain internal and external relationships
•     Gather information and communicate with external vendors to resolve issues
•     Document notes clearly and efficiently to track the flow of an invoice or other items & be able to communicate these notes to other stakeholders
•     Process payments in SAP and submit for payment
•     Communicate efficiently with management regarding payment approvals and timing
•     Meet internal and external deadlines for invoice resolution and payment terms
•     Research payment questions in a timely manner and provide business partners with a clear understanding of the status of their invoice or payment concern
•      Ad hoc duties/projects as assigned
•     JE prep & review
•      Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures
•      Protect organization’s value by keeping information confidential
•      Update job knowledge by participating in educational opportunities
•      Any additional process and task requested by the management
•      Liaising and coordinating with banking staff for cash pick up
•      Ensure corporate policies and process are strictly followed
•      Responsible for safeguarding cash on site in a safe
•      Create and update records ensuring accuracy and validity of information
•      Schedule and plan meetings and appointments
•      Monitor level of supplies and handle shortages
•      Coordinate with other departments to ensure compliance with established policies
•      Maintain trusting relationships with suppliers, customers and colleagues
•      Perform receptionist duties when needed
•     Arrange logistics for all external and internal meetings.

• 2+ years of experience in finance or financial operations
• Proficiency in Excel
• Experience with SAP is a plus
• Ability to communicate effectively both verbally and in writing
• Ability to meet strict deadlines
• Critical thinking and creative problem solving
• Strong attention to detail
• Demonstrate effective research skills
• Time management
• Eagerness to learn and develop
• Willingness to be flexible and adaptable to the needs of the business