Administrative Officer

Description:

This role is to assist both departments (Administration and Finance) in their tasks.

Main Tasks:

• Financial Administration:

1. Handling office daily Cash finances (incoming and outgoing) 

2. Collection and follow up of payments due on Office Sales Agents

3. Communication and follow up of payments due on outside Developers companies

4. Documentation and filing of receipts and invoices

5. Execution of online transfers of monthly expenses from company’s bank account

6. Daily reporting: Cash Ledger, collection status, etc…

7. If needed, go on errands for collection and finances.

• Operations Administration:

8. Hospitality: Meet & Greet. Answering office phone

9. Email communication and follow up (soft copy clients’agreements, referrals, trainings registration, client’s communication, Primary CILs, Ambassadors)

10. Writing sales contracts

11. Databasing and assigning Client Leads on CRM

12. Agents Agreements and forms:

a. Buyer kit

b. Seller kit (hard copy and soft copy agreements)

13. Sending WhatsApp broadcasts for Agents

14. Archiving contracts and documents

15. Reporting on Google sheets (Agent administration sheet, ambassadors’ sheet, etc…)

16. Dealing with Office Messenger

17. Responsible for supervising on office maintenance, supplies and cleanliness