Job brief

We are looking for a competent Executive Administrative Assistant to provide personal secretarial and administrative support in a well-structured and timely manner. You will work on a one-to-one basis on a variety of tasks related to the executive work life and communication.

Responsibilities

• Act as a point of contact between line managers and internal/external clients.
• Carrying out the tasks of receiving calls, receiving messages, and directing correspondence.
• Handle requests and inquiries appropriately.
• Maintain diaries, arrange meetings and appointments, and provide reminders.
• Make travel arrangements.
• Monitor office supplies and seek advantageous deals with suppliers.
• Produce reports, presentations and briefs.
• Develop and implement an effective documentation and filing system.

Requirements and skills

• Proven experience as an administrative assistant.
• Full understanding of office management systems and procedures.
• Excellent knowledge of MS Office, especially Excel.
• Proficiency in English.
• Perfect planning and time management skills.
• Keeping abreast of developments in office tools and applications.
• Ability to multitask and prioritize daily workload.
• High level verbal and written communication skills.
• Discreetness and secrecy.