Skills And Tools:
- Organize and schedule meetings and appointments.
- Produce and distribute correspondence memos, letters, faxes, and forms.
- Order office supplies.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Prepare and monitor invoices.
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Maintain supplies inventory.
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Organize work arrangements for senior managers.
- Book conference calls, rooms, taxis, couriers, hotels etc.
- Handle the reception desk.
- Maintain computer and manual filing systems.
- Handle sensitive information in a confidential manner.
- Oversee and supervise the admin team.
- Coordinate repairs to office equipment.
- Greet and assist visitors to the office.
- Answer and direct phone calls.
- Photocopy and print out documents on behalf of other colleagues.
- Bachelor's degree in relevant field (GUC, AUC, MSA).
- Fluent English.
- Experience from 0 to 2 years in similar position.
- Knowledge of office management systems and procedures.
- Excellent time management skills and ability to multitask and prioritize work.
- Attention to detail and problem solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills.
- Proficient in MS Office.
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