Job Details
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Job Description
Administrative Support:
- Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize materials for meetings, presentations, and reports.
- Handle correspondence, including drafting emails, memos, and other communications.
- Coordinate with other executives, departments, and external stakeholders to facilitate the CEO’s agenda.
Meeting Coordination:
- Organize and attend meetings, taking detailed notes and ensuring follow-ups are completed.
- Prepare agendas and distribute relevant documents prior to meetings.
- Assist in managing and prioritizing the CEO’s commitments.
Project Management:
- Assist in tracking and managing special projects and initiatives.
- Conduct research and provide insights to support decision-making.
- Collaborate with team members to ensure project deadlines are met.
Communication:
- Act as a liaison between the CEO and internal/external parties.
- Screen calls, emails, and other correspondence to prioritize and address inquiries appropriately.
- Confidentiality and Discretion:
- Maintain a high level of confidentiality regarding sensitive matters.
- Ensure all interactions and communications reflect professionalism and integrity.
Job Requirements
- Education and Experience:
- Bachelor’s degree in business administration, Communications, or a related field preferred.
- Proven experience as an executive assistant, administrative assistant, or similar role (3+ years preferred). - Skills:
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
- Ability to handle multiple tasks with a high degree of accuracy and attention to detail.
- Strong problem-solving skills and the ability to anticipate needs.
Attributes:
- High level of discretion and professionalism.
- Proactive, resourceful, and self-motivated.
- Ability to work independently and collaboratively within a team.
- Flexible and adaptable to changing priorities.
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