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Job Description
- Assist in the development of project plans, schedules, and resource allocation.
- Coordinate project activities, including meetings, deliverables, and deadlines.
- Ensure all project documentation is up to date, including project charters, timelines, and status reports.
- Serve as the main point of contact for project stakeholders, including team members, vendors, and clients.
- Facilitate communication between project teams and leadership to ensure alignment on goals, priorities, and expectations.
- Organize and schedule project meetings, prepare agendas, and document meeting notes.
- Track the progress of project tasks and milestones, ensuring deadlines are met.
- Prepare and update project status reports, highlighting any issues or risks.
- Monitor project budgets and resources to ensure efficient utilization and minimize cost overruns.
- Identify potential project risks or delays and work with the project team to develop mitigation plans.
- Provide solutions to address challenges and maintain project timelines.
- Ensure that project issues are escalated to the appropriate stakeholders when necessary.
- Maintain accurate project documentation, ensuring that all project records are properly filed and easily accessible.
- Ensure compliance with project management standards and organizational guidelines.
- Support the creation of project deliverables, presentations, and reports for internal and external stakeholders.
- Coordinate the allocation of resources (human, financial, and material) to ensure that project tasks are completed on schedule.
- Track resource usage and adjust as needed to prevent delays or inefficiencies.
Job Requirements
Education
- Bachelor’s degree in Business Administration, Project Management, or a related field.
Experience
- 2+ years of experience in project coordination or project management.
- Familiarity with project management software (e.g., MS Project, Trello, Asana, or similar).
- Project Management Professional (PMP) or similar certification is a plus.
- Experience with risk management and resource allocation.
- Familiarity with budgeting and financial tracking for projects.
Skills
- Fluency in English.
- Excellent communication and interpersonal skills.
- Attention to detail and ability to multitask.
- Problem-solving abilities and the capacity to adapt in a fast-paced environment.
- Strong organizational and time-management skills.
- Proficiency in MS Office Suite (Excel, Word, PowerPoint).
- Knowledge of project management methodologies (Agile, Waterfall, etc.) is a plus.