Real Estate Office Administrator

General Duties:

• Like administrative assistants in other industries, real estate administrative assistants answer telephones and take messages; distribute incoming mail; operate scanners, facsimile machines and photocopiers; create documents, spreadsheets and presentations; complete expense reports and other accounting forms; and answer routine inquiries from clients, agents and brokers.
• They also provide clerical support to agents during the sales process. This involves photocopying sales documents, scheduling closing dates and securing public information about a property.

Marketing:

• Real estate administrative assistants perform marketing tasks to help sell homes and fill vacant rental properties.
• These tasks include creating advertisements, posting photos and videos of available properties, producing brochures and fliers, planning open house events, scheduling property tours and answering questions about advertised properties.
• The administrative assistant may have to gather information about people who are interested in buying or selling properties.  He/She will be conducting daily cold calls to property owners to gather listings.