Finance Manager

 1: Carry out accounting operations of the mission in compliance with HI and the donor’s procedures

• Registering financial transactions in NAV on daily basis for the accountancy of Cairo (cash ledgers) with high accuracy in terms of GAP codes, financial codes and description
• Uploading and controlling the FS sheets for Assiut accountancy or any other bases when applicable
• Reconciling the bank transactions with bank statement on monthly basis
• Carrying out regular cash count with the cashier
• Keeping in good contact with the bank management so as to ease relations and to get banking features which ease the work
• Identifying banking risk and raise to line manager as necessary
• Closing the accounting of the mission on monthly basis on the deadline agreed with the program deadlines
• Supervising the draw up of cash-flow forecasts and ensuring the optimal management of cash flow
• Leading mid and end of the year closure including providing accurate partner and bank circularization and other necessary administrative documents
• Updating banking delegation and commitment signature table as soon as changes are identified
• Pulling out accounting documents from archive and making the scan/ copy for the auditors
• Providing accounting clarification as requested by auditors
• Ensuring that all accounting processes are one in accordance with HI rules, regulations and standards – it includes regular internal control and visits to Assiut and any future bases as required
• Supervising the scanning process at mission level

2: Implement the mission’s accounting practices and legal practices regarding taxes in compliance with the government requirements

• Keeping updated in government accounting and taxation regulations
• Providing accounting clarification as requested by auditors
• Managing the VAT exemption when required
• Ensuring the timely declaration and payment of the income tax, withholding tax
• Approving the mission’s monthly payrolls
• Organizing the annual internal audit of the mission and ensuring related reporting to MoSS is available as required

3: Carry out checking of partners accounting documents and their capacity building

• Carrying out partner’s capacity assessment in accounting before the agreement is signed
• Carrying out partner’s training and coaching before and during the agreement
• Checking eligibility of partners invoices in compliance with HI and donor rules
• Issuing check reports of partner’s accountancy to the project manager
• Recording expenses of the partners in Navision and settling the partners accounts
• Transferring money to partner after validation of transfer request upon validation of Project Manager/ Country Manager/ Regional Finance Manager
• Providing recommendations to the partners on what can be improved in the accounting documents, bank receipts, and accounting practices
• Participating in the audit of the partner when requested
• Providing financial information on partners transfers and settlements to the mission Liaison Officer as required

4: Carry out the management of budget under his/her supervision as defined by Annex 1

• Ensuring realistic budgeting, proper codification of expenses and good budget steering
• Contributing to the drawing up of needs for each budget revision
• Contributing to local audits from donors and support the mission audits organized in HQ while pulling out all documentation
• Contributing to the elaboration of the budgets for proposals
• Contributing to reporting to donors as required

5: Manage the Accounting & Finance team

• Supervising and leading the mission finance and accounting team, setting objectives and assessing direct reports (Finance/accountant officers and assistants)
• Training his/her team
• Ensuring regular field visits to sub offices
• Setting up communication and coordination mechanisms for his/her team
• Managing contractual monitoring (leave, end of trial periods, etc.) of the staff he/she line-manages
• Overseeing the team's career development: defining training needs and providing guidance on professional development

Other tasks:

• Provide monthly reports as required
• Assist the Country Manager in any other tasks that may not be described in the Job description and yet may participate to the achievement of the settled objectives within the individual action plan.

Confidentiality is required in all these responsibilities.