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Administration & Facilities Mana...

New Cairo, Cairo

Administration & Facilities Manager

New Cairo, Cairo
Posted 2 months ago
447Applicants for1 open position
  • 120Viewed
  • 28In Consideration
  • 387Not Selected

Job Details

Experience Needed:
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Education Level:
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Skills And Tools:

Job Description

  • Lead  departments of administration , local purchasing, facilities management, fleet management
  1. Administration:
  • Create, implement, and revise an annual budget related to admin
  • Make recommendations to improve service and ensure more efficient operation.
  • Allocation of Security & Cleaning staff as per premises needs
  • Ensuring the general maintenance and running of the company premises and equipment.
  • Brief and communicate with external legal counsel as required.
  • Strategically set department plan & budget and monitor its operations along the year to ensure proper control.
  • Completely set and review department SOPs and work flow to ensure efficient work operations.
  • Professionally manage the security operations including contracting, guard's selection, following pre-set policies…etc to ensure securing company premises.
  • Distinctively Manage facilities and seating plan for new and current branches to ensure proper utilization of company premises.
  • Selectively manage all negotiations and contract agreements for facilities and services to avail high standard service to the company premises.
  • Passionately communicate with different departments to ensure achieving pre-set objectives and resolving escalated problems.

      2. Local Purchasing:

  • Developing and implementing purchasing strategies.
  • Managing daily purchasing activities.
  • Managing supplier relations and negotiating contracts, prices, timelines, etc.
  • Maintaining the supplier database, purchase records, and related documentation.
  • Coordinating with inventory control to determine and manage inventory needs.
  • Managing the maintenance of office/manufacturing equipment and machinery.
  • Ensuring that all procured items meet the required quality standards and specifications.
  • Preparing cost estimates and managing budgets.
  • Working to improve purchasing systems and processes.

      3. Facilities management :

  • Prepare budget/expenditure plans and cash flow for estate, facilities and administration.
  • Manage office cars procurement, insurance, licensing, maintenance, schedules, and drivers.
  • Manage and Follow up with the service & Security Manager for  the daily operations
  • Manage and monitor facilities services including hard (building maintenance, electricity, and soft services (cleaning, catering, transportation, etc).
  • Manage premises renovation projects including technical and financial aspects, and coordination with consultants, contractors, and local and global management teams.
  • Oversee operational condition of office furniture and equipment, plan for replacements and disposals, and ensure appropriate authorizations has been received.
  • Maintain office inventory of onsite assets & work of Art, their procurement, maintenance and disposal in accordance with policies and procedures

       4. Fleet Management :

  • Create, develop and implement maintenance Policies and procedures.
  • Coordinate, schedule, and audit vehicle maintenance repairs to include preventative, mechanical and electrical repair to Cars
  • Manages and analyzes operation and maintenance costs for all fleet unites. .
  • Prepare budget requests, maintains fleet maintenance budget, labor costs, and monitors budget expenditures.
  • Create and implement Fleet plan and procedures
  • Following up with GPS systems to monitor drivers and track vehicles in case of theft.
  • Developing strategies for greater fuel efficiency.
  • Maintaining detailed records of vehicle servicing and inspection.
  • Scheduling regular vehicle maintenance to ensure operational efficiency.
  • Ensuring strict servicing and maintenance times to minimize downtime and maintain schedules.
  • Monitoring driver behavior and ensuring a high level of customer service.
  • Analyzing data to increase business operational efficiency.

Job Requirements

  • 10-15 years of experience minimum 5 years as admin Manager
  • Experience with financial and facilities management principles
  • Proficient in MS Office
  • Critical thinker and problem-solving skills
  • Males preferred
  • Team player
  • Good time-management skills
  • Great interpersonal and communication skills
  • BSc/BA in business administration or relative field

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