Administrative Assistant - Multinational Bank

Support implementation of operational strategies:

• Support full compliance of administrative activities with bank rules, regulations, policies and strategies;
• Provision of inputs to the Regional Hub administrative business processes mapping and implementation of the internal standard operating procedures (SOPs);
• Provision of inputs to the preparation and implementation of administrative team results oriented work plans;
• Support implementation of HR services with full compliance with HR rules, regulations, policies and strategies;
• Assist in HR services such as vacancy announcement, compilations of matrixes, organizing interview panels etc;
• Maintain staffing lists and reports as required;
• Perform the duties of Leave Monitor.

Provision of administrative and logistical support:

• Organization of shipments, customs clearance arrangements, preparation of documents for bank shipments (received/sent);
• Organization of transportation requests for office staff.
• Support to organization of procurement processes including preparation of
• RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals,
• their preliminary evaluation. Preparation of POs;
• Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents;
• Administrative support to conferences, workshops, retreats;
• Collection of information for DSA, travel agencies and other administrative surveys, support to organization of common services;
• Maintenance of the filing system ensuring safekeeping of confidential materials;
• Assistance in the preparation of budget, provision of information for audit.

Support to office maintenance and assets management:

• Maintenance of records on assets management and preparation of required reports;
• Provision of support to maintenance of premises and common services; Maintenance of files and records relevant to office premises and related maintenance;
• Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution.

Support to knowledge building and knowledge sharing:

• Provision of necessary administrative support for effective knowledge management and sharing within the Unit;
• Participation in the training for the operations/projects staff on administration. Sound contributions to knowledge networks and communities of practice