Accountant

Job Purpose:

• Responsible for all activities required to process invoices and payments in an accurate and timely manner. Maintain accurate and complete records of all Accounts Payable transactions. Assist with other functions within the Accounting Department as required

Essential Duties and Responsibilities

• Process invoices and route for approval in Paperless Environment.
• Import approved invoices and write checks in Viewpoint.
• Maintain accurate accounts payable files.
• Set up, monitor and process timely all recurring accounts payable payments.
• Process prepared JV & intercompany invoices through accounts payable.
• Process daily special check requests, monthly fringe and tax payments.
• Maintain, balance and pay timely corporate accounts (credit cards, UPS, etc.).
• Respond to phone calls from vendors and Shook employees to resolve accounts payable questions and problems.
• Balance vendor statements monthly
• Assist other Staff Accountant(s) to maintain accuracy of processing, consistent workflow and timely problem resolution

Additional Duties

• Assist in training other accounts payable employees
• Complete all credit applications and audit verifications
• Maintain tax exemption certificate files
• Maintain vendor lien waivers
• Assist Shook employees and vendors with accounts payable related subcontract issues
• Reconcile accounts payable general ledgers monthly.
• Review aged Paperless and Viewpoint invoices monthly and ensure timely resolution of all issues (zero accounts, credit balances, etc.)
• Review all reconciled statements
• Monitor and report monthly accounts payable metrics to management
• Accounts Receivables
• Assist with year-end audit requirements
• Reporting Relationships:
  Position reports to: Director of Finance

Competencies

• Proficiency with office equipment and computers.
• Proficiency in data entry and management of work flow
• Demonstrated communication and mathematical skills
• Demonstrated ability to multi-task
• Stress and time management skills
• Well-organized, self-motivated, able to proficiently perform duties with little supervision or guidance
• Teamwork attitude with a problem solving approach