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Job Description
Role and Responsibilities:
As the Executive Secretary for our Managing Director, you will be responsible for a wide range of administrative and executive support functions. Your key responsibilities will include:
- Managing the Managing Director's calendar, scheduling appointments, and coordinating meetings.
- Preparing and organizing materials for meetings, including agendas, presentations, and reports.
- Screening and directing phone calls and emails, responding to inquiries on behalf of the Managing Director when appropriate.
- Assisting in the preparation and coordination of internal and external communications, including drafting emails, memos, and other correspondence.
- Maintaining confidential and sensitive information with utmost discretion.
- Collaborating with other members of the executive team and providing support as needed.
- Develop and maintain the filing system.
- Follow up with the team members to ensure the implementation of the instructions and tasks assigned by the Managing Director.
Job Requirements
Qualifications and Requirements:
- Proven experience as an Executive Secretary, Executive Assistant, or similar role supporting high-level executives.
- Excellent organizational and time management skills, with the ability to prioritize tasks and handle multiple responsibilities simultaneously.
- Strong written and verbal communication skills, with exceptional attention to detail.
- Strong follow-up skills.
- Proficiency in using office software and productivity tools, such as Microsoft Office Suite or Google Workspace.
- Discretion and confidentiality in handling sensitive information.
- Flexibility to adapt to changing priorities and work in a fast-paced environment
- Years of Experience: 5-10 years
- Gender: Female / Male
- Degree: Bachelor's degree
- Age: Max 35
