Zahra Abed EL - Rhman Mohmmed

Administrative SpecialistFull Time

• Job Details:• General administrative duties including making copies, faxes, handling e-mails • Prepare reports, memos, letters, financial documents, presentations, and any other 10/2023 – present documents • Follow up receiving weekly and monthly reports from Finance and sales operation department and ensuring its deliver to Chairman and CEO • Follow up with cleaning, laundry and waste services companies • follow up on the renewal of contracts with suppliers and confirm the signature of all relevant departments, finance and the Chairman of the Board of Directors • Follow up on the date of renewal of car licenses and their expiry date and inform the relevant department • Prepare confidential correspondence, itineraries, agendas, and other confidential administrative tasks as assigned. • Organize meeting, preparing the presentation and receiving participants on the day • Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained • Copy invoices (hard copies or electronic copies) to process payment accounts • Communicating with service suppliers (cleanliness, security, maintenance). • Assisting the purchasing department in supplying purchase orders for administrative affairs

Executive SecretaryFull Time

• Job Details:• General administrative duties including making copies, faxes, handling e-mails • Arrange and organize files, and documents • Manage filling system and database • Respond to phones, provide information to callers, receive messages, or divert calls to the right people if necessary. • Organize meeting, preparing the presentation and receiving participants on the day • Arranging appointment for the regional manger • Make travel arrangements and make hotel reservation • Contacting with suppliers in order to deal with them for the goods • Arranging office supplies and maintaining equipment • Copy invoices (hard copies or electronic copies) to process payment accounts or other management if requested. • Assisting HR in job interview

Office ManagerFull Time

• Job Details:• Responsible for all emails, faxes and messages, respond to them • preparing reports on Word Microsoft office programs, preparing offers price on Excel Microsoft office programs and preparing research on the internet • Arrange and organize files, and documents • Manage filling system and database • Make travel arrangements and make hotel reservation • Organize meeting, preparing the presentation and receiving participants on the day of the meeting. • Dealing with banks for daily works (transfer, accounts position, monthly payroll) • Deal with Protocol and logistic procedures • Update commercial registration quarterly • Arranging appointment for the CEO • Partnership with human resources to appoint employees by calling them to set an appointment • Buy office supplies • prepare monthly office expense • Greet visitors and direct them to the appropriate departments or individuals