Yasmin Hafez

Office ManagerFull Time

• Job Details:Administrative Responsibilities: • Using a range of office software, including email, spreadsheets and databases. • Developing and implementing new administrative systems. • Recording office expenditure and managing the budget. • Organizing the office layout and maintaining supplies of stationery and equipment. • Maintaining the condition of the office and arranging for necessary repairs. • Organizing and chairing meetings with your staff - in lower paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this; • Overseeing the recruitment of new staff, sometimes including training and induction; • Ensuring adequate staff levels to cover for absences and peaks in workload, often by using temping agencies; • Carrying out staff appraisals, managing performance and disciplining staff; • Delegating work to staff and managing their workload and output; • Promoting staff development and training. HR Responsibilities: • Recruits, interviews, tests and selects employees to fill vacant positions • Plans and conducts new employee orientation to foster positive attitude towards company goals • Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting • Trains management in interviewing, hiring, terminations, promotions, performance review, safety, and sexual harassment • Advises management in appropriate resolution of employee relations issues • Responds to inquiries regarding policies, procedures and programs • Administers performance review program to ensure effectiveness, compliance and equity within organization • Administers salary administration program to ensure compliance and equity within organization • plans, vacation, sick leave, leave of absence, and employee assistance Finance responsibilities: • Prepare financial reports as needed. They track and submit time and expense reports and perform project-oriented activities. • Bookkeeping and petty cash handling • Ensure that all transactions are properly authorized and supported by receipted bills and bank receipts. • Verify cash transactions, payment vouchers, bank statements, monthly reconciliation statements and monthly reports. • Prepare salaries payroll and time sheets.