Wessam Ibrahim Muhammad

Overseas Coordinator ; President Executive AssistantFull Time

• Job Details:Arranging president meetings, events and conferences. Coordinating and development the business relationship with other freight forwarders around the world. conducting the agency agreements among freight forwarders "agents". Preparing and reviewing all data and materials required to each meeting, event and conference. Preparing the president meeting file. Reviewing the trip file with the meetings comments. Contacting "agents" to start a new potential sector of business. Screening "agents" mails and inquires. Negotiation with "agents" and shipping lines to get the best rate and offer. Comparing among the best offers (first vessel, TT and etc…) Screening president phone calls, Outlook mails, meetings requests and providing the appropriate action according to their needs. Discussing the critical issues with the president that need a serious decision. Arranging president meetings schedules, calendars and confirm appointments. Attending meetings and taking minutes. Spreading the meetings minutes to the attendees and all involved departments. Issuing invoices or documents and signing them from the President in a timely manner. Issuing invitation letters, visiting programs and accommodations for the company guests. Issuing visas, flights tickets and accommodations for the President, VP and all managers. Implementing and maintain office systems via filling each meeting documents (hard and soft copies) and keeping it up to date. Following up all administrative pending matters or reports with internal employees and feedback the President and VP. Reviewing and renewing President’s and office's subscriptions. Reviewing bank statements. Preparing meeting and trips expenses sheet. Reviewing President’s office stationery needs. Coordinate the work flow among departments to make sure it is running smoothly. Provide support with other routine administrative duties all with a sense of urgency and utmost confidentiality. Acting as the first point of contact for the President meet& greet visitors, handling his inbound calls and monitor inbound email inquiries. Arranging catering during meetings/events. Also purchasing of gifts for the meeting abroad members. Assist the departments with paperwork and processes to satisfy new agent objectives. Prepare new agents presentation and then reports.

Executive Assistant to the Regional Import ManagerFull Time

• Job Details:  Meeting and greeting visitors.  Receiving calls, faxes & e-mails.  Handling correspondences, emails, telephones and faxes related to the Import issues.  Conducting researches on the new projects of Import or Export materials.  Maintaining office systems, including filing.  Placing orders and following up the shipments until delivery.  Issuing monthly & annually importing orders reports.  Organizing meetings, conferences and exhibitions; making required arrangements and sorting results.  Handling emails, correspondence and letters.  Taking decisions and holdings minutes.  Dealing with human resource issues such as attendance and vacations.  Handling Hotel Reservation requests for the company boss and guests.  Renewing the boss subscriptions.  Performing data entry on the Oracle system.