Warda Sabry Hannah

CEO Personal AssistantFull Time

• Job Details:• devising and maintaining office systems, including data management and filing; • arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations; • screening phone calls, enquiries and requests, and handling them when appropriate; • meeting and greeting visitors at all levels of seniority; • organizing and maintaining diaries and making appointments; • dealing with incoming email, faxes and post, often corresponding on behalf of the manager; • carrying out background research and presenting findings; • producing documents, briefing papers, reports and presentations; • organizing and attending meetings and ensuring the manager is well prepared for meetings; • Liaising with clients, suppliers and other staff.

Operations Secretary Full Time

• Job Details: Perform general clerical duties to include: typing, photocopying, faxing, mailing, Translation and filing. Screen phone calls, Maintain hard copy and electronic filing system, Performs a wide variety of typing assignments, which are sometimes confidential in nature, draft, edit, revise, and print letters, tables, reports, and other materials. Maintain Managers calendar, Meet and Greet Visitors, Supervision of kitchen, office boy, drivers and cars Setup and coordinate meetings and conferences, VIP visits inside and outside the office and sightseeing,. .etc. Handling Diamond Dollars procedures (Internal Bonus) Assisting Accounting Department as reviewing invoices back up (Hotels, Catering, Transportation…) to be full attached and approved then sends them to Finance Dpt. Presenting 183 days report – for tax purposes. Responsible for Petty cash (reviewing, paying, entering data, filing). Finding New contractors, make new contracts for Hotels, travel, transportation. Coordinating weekly Crew change for 16 Expats & 20 Locals (Meet & assist, Hotel Reservation, Transportation from and to Rigs and G 26 for foreigners). Ability to answer inquiries and solve problems referred by managers & staff and following up their documents (G 26, Driver License, accommodation…).

Technical Coordination Officer (Engineering Tenders & Proposals)Full Time

• Job Details: Perform general clerical duties to include: typing, photocopying, faxing, mailing, and filing. Answer telephones and handle in appropriate manner. Maintain Managers calendar, Meet and Greet Visitors, Supervision of office boys Ordering office supplies and maintaining records. Setup Managers travel arrangements, Domestic and International courier arrangement, Setup and coordinate meetings and conferences, VIP visits inside and outside the office, sightseeing, and souvenir gifts. .etc. Maintain hard copy and electronic filing system. Making complete Files with all data & documents related to Proposals. Performs a wide variety of typing assignments, which are sometimes confidential in nature, draft, edit, revise, and print letters, tables, reports, and other materials. Greets and directs visitors, as and when appropriate, resolves routine administrative problems and answers inquiries concerning activities and operations of department/division, accepts, screens, and routes telephone calls, maintains log of inquiries as required. Sorts, screens, and distributes incoming and outgoing mail, drafts or prepares responses to routine inquiries, prepares photocopies and facsimiles, and operates a variety of office equipment. Format all data sheets (Word OR Excel) prepared by Engineers to be presented as a Final Proposal. Prepare, Draft, edit, revise, and print in Coordination with Engineers the Engineering Specifications of all divisions - Engineering Tenders & Proposals.