walid behairy

Admin. SupervisorFull Time

• Job Details:• Implement and enforce Company Personnel policies, Kuwaiti Labour laws, and all relevant procedures relating to local and expatriate labour etc., viz. Residence-permits, medical tests, civil-identification, driving-licenses, and dealing with Police-dept. public health Centers etc. a) Exercise control, administer all time-office functions and systems viz. attendance booking, and monitoring, leave, absenteeism and overtime processing, preparation of inputs (time sheets, change of status forms etc.) required for processing payroll, pay deductions etc. b) Enforce discipline amongst work force in accordance with Group policies and regulations viz. work-timings, housekeeping, uniforms, safety, grievance-handling etc. c) Effectively interact with Corporate Human Resources Dept., and coordinate needful action in all required areas including employee resignations, terminations, performance appraisals, recruitment, training and development etc. d) Prepare, verify and updates payroll data and temporary salaries and ensure accuracy, before submitting to personnel. a) Update all personnel files every week. b) Prepare and follow up all employees’ change of status forms. c) Ensure Engineers/Foreman of Engg submits all time sheets. Group employees every week. d) Monitor Employees Passport status. e) Monitor employees concerned about change in policies & activities. f) Monitor fuel expenses for engineering (monthly) and prepare monthly report. • Ensure full administrative control of the group fleet of vehicles. a) Acquire various quotations. b) Analyze cost effectiveness. c) Negotiate for rock bottom prices. d) Ensure all divisional inquiries for vehicles are met also ensure timely availability and delivery of vehicles to different divisions. e) Ensure replacement vehicle is available in case of Accident / maintenance. f) All matters for vehicles such as advertisement, wireless etc. are taken care of well in advance. • Enforce and maintain the Ministry of social Affairs and Company safety regulations at all Group premises. g) Hold two safety-training courses every year. h) Weekly visits to all engineering Group premises i) Enforce all employees to follow the fire and safety regulations. j) Prepare and follow-up the accidents cases with Insurance, Ministry of Interior & ministry of social Affairs. k) Ensure supplying the necessary safety tools to each employee. l) Prepare and follow-up of work accident and intimate Insurance Dept. within 24 hours. m) Perform random site visits to ensure safety, attendance and punctuality two or three every month. • Ensure timely and accurate reporting to Group Control on various Matters :- i) Prepare budget and monthly report against Head-count ii) Prepare budget variances and monthly report against vehicle expenses. iii) Employee’s disciplinary proceedings, theft and abuse, grievances etc. iv) Compliance with company policies and Government regulations viz. Registrations, renewals of licenses, payment of levies and industrial safety, health and environment upkeep. • Prepare detailed schedules for Business Plan based on budget or line expenses such as salaries, vehicles cost, recruitment workmen compensation etc. in order to control the following on monthly basis. v) Issue manpower status (Head count) every month vi) Compiling and verifying of incentive and bonus payment on monthly basis. vii) Issue salary status report to monitor salary cost against salary budget every month. • Generate ideas to improve and maintain the overall morale and motivation of 850+ work forces of workmen and supervision that is expected to be 1000+ by the year 2003. n) In 2002 the launch of the new mobile scheme fulfilled the requirement of both the Group Control and the users. 1) Users had more air-time. 2) Group Control made a saving and also had better control in the system. o) In 2002 Proposal of having the direct lease was a good saving for the Group in the lease business. • Co-coordinating with Ahmadi management to maintain the Company’s instruction and ensure to keep everything in order. • Making all efforts to maintain good relations with outside official Dept. (ministry of Interior, Ministry of Social Affairs, embassies (in case of death) to help the Group business and problems (Public relations.