Victor Latif Latif

Fleet senior CoordinatorFull Time

• Job Details:The position of Fleet senior coordinator report to Admin manager. the primary objective of Fleet senior coordinator, are key member of a company’s fleet management team, responsible for handling transportation requests, maintenance vehicles, HSSE plan, vehicles licenses & fuel expenses. • Handle all transportation for BG employees. • Official liaison with government bodies (i.e. customs, cars licensing authority ministries. etc.) • Daily management safety tour of the cars parking area. • RAG report: RAG is short for Red, Amber, and Green like the traffic light system as it classifies drivers into colour coded zones based on their performance and behaviour. • Manage and coordinate transportation requests regarding transportation availabilities and insuring maximum ROI. • Insure the safety and availability of vehicles synchronising with operation plans. • Achieve high deliverance of scheduled services and maintenances plans • Distributing driver’s schedules plan and covers plan. • Manage leasing contracts upon over booking and vendor relation management among 3rd party channelling. • Evaluate vehicle insurance plans and renewal plans along with lose ratio factors. • Handling all related communication with fuel management and consumption along with mileage control plans. • Initiate a process to manage the extending the validity of temporary release periods for vehicles. • Assisting Operational department with the providing of functional frame work to insure targeted plans. • Follow up the vehicle maintenance of the fleet with the maintenance contractor. • Providing vehicle monthly maintenance reports for cost scrutiny and value for money service. • Provide KPI monthly reports for all the drivers, including family and contractor personnel and act upon discrepancies. • Maintain accurate budget control for fuel & maintenance of the fleet. • Monthly inspection of the vehicles fleet. • Ensuring a local driving policy is created and authorised. • Organizing and conducting regular road safety briefings using multi-media training aids and scheduling accurately to ensure all drivers are briefed accordingly. • Regular downloading of the IVMS for monitoring speeding violations and poor driving style in a bid to identify repeat offenders and improve performance. • Ensuring appropriate DDT training courses are scheduled and conducted as required. • Auditing the management of driving within the Asset to ensure BG Group and Asset Standards are complied with. • Investigating any IVMS reported tampering activities and ensuring appropriate disciplinary actions are taken in case of tampering in line with the BG consequence model. • Daily monitoring for vehicles maintenance to ensure that vehicles are safe to use. • Ensuring that drivers are recruited with a valid license and up to date experience suitable for the vehicles they will be required to drive. • Maintain records of driver licenses of all personnel in the organisation and carry out regular reviews to ensure staff compliance and eligibility to drive. • Ensure all certificates are valid for professional, non-professional and contractor personnel. • Ensuring selection of vehicles complies with the BG driving standards and management system. • Carry out a formal risk assessment for all driving activity. • Conduct weekly safety sessions for facilities & fleet team. • Provide input & share any Road Traffic Accident investigation material and report Group wide after all data collected, accurate and verified. • Carry out a Road Traffic Accident post review meeting with the drivers. • Conduct driving awareness sessions and toolbox talks for all of the drivers including expat family members and sub-contractor personnel. • Review & update all Asset Procedures in line with BG Group management standard to ensure that safe practice is adhered for all activities carried out. • Selecting training providers and organizing defensive driving, first aid firefighting and HSE induction sessions for all staff in the organisation and subcontractor. • Providing sufficient authorisation and Telematics keys to all necessary drivers after successful completion of a Defensive Driving Course.