Vanessa Verde

Executive Assistant | HR Support | Accounts Assistant (Remote)

Dubai, United Arab Emirates

Swan Group WA

May 2021 - Mar 2025 -3 yrs, 10 months

Australia

Job Details:Supported senior executives with calendar management, presentations, and reporting. Coordinated monthly management meetings and company-wide functions. Assisted HR with employee onboarding documentation. Managed SharePoint and Teams access for internal systems. Processed high-volume invoices using Workbench; supported retention payment tracking. Set up new vendors and ensured insurance compliance. Provided administrative support to financial controller and managing director.

LGT Capital Partners (Dubai) Ltd

May 2016 - Dec 2020 -4 yrs, 7 months

Job Details:Oversaw daily office operations and acted as the primary liaison for client communications. Prepared and distributed monthly, quarterly, and annual investment reports to clients. Organized board meetings, managing scheduling, documentation, and minute-taking. Maintained corporate legal records and handled the renewal of licenses and company documents. Managed accounts payable tasks and submitted monthly financial reports to headquarters. Provided comprehensive support to the managing director, including travel arrangements, calendar management, visa processing, and medical reimbursement coordination. Contributed to compliance initiatives, including PEP screening, KYC documentation, and DFSA reporting. Supported the legal counsel with document control and legal compliance procedures.

Dubai International Financial Centre Authority (DIFCA)

Jul 2013 - Dec 2015 -2 yrs, 5 months

Job Details:Provided executive-level support to the chief strategy & business development officer, managing complex calendars, international travel, meeting logistics, and pre-meeting briefings. Maintained accurate records of meetings and interactions in SAP CRM; managed inbox and calls on behalf of the executive. Temporarily supported the CEO by handling approvals, confidential correspondence, and high-level external engagements with government officials. Acted as executive assistant to the governor for four months, overseeing sensitive scheduling and coordinating VVIP meetings with senior business and diplomatic figures. Managed internal documentation workflows, maintained organized filing systems, tracked action items, and provided front-facing client support during relationship managers’ absence.

Gulf Polymers Distribution Co. FZCO

Jul 2012 - Jun 2013 -11 months

Job Details:Delivered executive-level administrative support to two senior leaders, managing calendars, coordinating travel, and handling internal and external communications. Served as acting manager during the general manager’s absence, ensuring smooth daily operations and team continuity. Managed end-to-end HR functions, including recruitment, onboarding, employee records, payroll coordination, and HR documentation in partnership with Saudi HR. Handled government-related processes such as visa applications, labor cards, and Emirates ID issuance; liaised with DAFZA and relevant consulates. Led office renovation and oversaw the construction of a modern conference room equipped with advanced audiovisual systems. Maintained office supply inventory, managed logistics, and ensured a professional, client-ready environment. Provided administrative support to the sales and customer service teams, including call management, document handling, and client communications. Supported health and safety initiatives, coordinated safety meetings, and participated in emergency planning as a volunteer member of the HSE safety team.