teresita bucao

senior assistant (secretary)Full Time

• Job Details:• Prepares Order Summaries every season as placed by the respective buyers. • Submits the order summaries to Logistics Dept. to process the orders. Keeps copies of the same for references and filing. • Processes the orders for replenishing of stocks, ensures that the stock inventory are updated to avoid running out of stocks. • Enters the sales in the system during promotion and sales events. • Submits the sell thru reports to the supplier at the end of the month. • Reports damaged items to the supplier to raise credit notes. • Coordinates with the suppliers regarding order confirmation/proforma invoice, L/C instructions, emails and shipment status. • Prepares internal memo for payment on local consignment. • Assists Retail Dept. in case of queries and when they need help related to each department. • Provides support for Marketing Dept. the visual merchandise, images, video and music for all the brands every season from our suppliers and downloading the link that suppliers have provided to be entered in the marketing shared folders. • Prepares business correspondence for the suppliers through email regarding the orders placed for the departments and forthcoming business appointments of buying managers. • Monitors the shipments status/updates and make sure that the merchandise arrives on time and supplier meets the latest delivery dates. • Prepares business travel request, flight and hotel booking. • Liquidates business travel expenses. • Takes business calls. • Filing of documents for the departments. • Frequent communication with the IT Dept. and Accounts Dept. for the codes required for data entry (new supplier and new brands, supplier codes, etc.) to be entered in the system. • Provides shipment status/updates to the Buying Managers. • Prepares required documents for visa application of the Buying Managers. • Maintains an adequate inventory of office supplies and coordinates the repair and maintenance of office equipment. • Performs other duties that may be delegated from time to time.

executive assistant IIIFull Time

executive secretaryFull Time