Terri Hayward

Project AdministratorFull Time

• Job Details:I am currently providing project support to the Outage team, which involves organising meetings, taking and distributing minutes of meeting, compiling Weekly Progress Reports, creating Newsletters and site communications. I have been actively involved in developing, implementing and managing a very successful emergent work request and tracking process to capture and effectively manage contract variations on recent outages at Eggborough. The process significantly improved cost management and quote transparency, and facilitated significant cost savings and improved data visibility. I have also currently taken ownership of a suite of documents (188 in total), and taken on the challenge of transferring into a new document management system. This involves communicating with all document owners, collectively re-writing and re-formatting all documents and bringing the document library up to date and ensuring sign off from the relevant members of the senior management team.

HR / Administration ManagerFull Time

• Job Details:Responsible for assisting the Program and 7 Project Managers with the overall management and control of all administrative activities at the project offices in Kabul, Afghanistan. Responsible for the administration for over 100 expats and over 500 Local Nationals. Ensuring that all expats have the correct paperwork, work permits, visas and were registered with the necessary agencies when arriving in country. Responsible for ensuring all necessary paperwork is completed and submitted for each consultant. Creating of reports and slides for Recruitment for all projects and discuss on weekly call with Director of Recruitment. Create project manning reports and attend weekly meeting with Program Manager and Senior Vice President. Coordinate, direct and supervise 3 Afghan Local National administrative support staff. Assign work and deadlines, and ensure that work proceeds according to plan while maintaining quality standards. Create leave plots for expats and coordinate with our travel office all travel to and from Afghanistan from home country for all expat employees. Request travel dates, review, approve itineraries and ensure employees are in possession of all required travel documents. Ensuring all expats submit all invoices by the end of each month for the work they have carried out, checking each invoice individually for every expat completed to submitted timesheets, Preparing Consolidated Timesheet for Expat, Third Country Nationals (TCN’s) and Local Nationals (LN’s) and prepared payroll. Take ownership and run 3 project cashbooks, expat invoices and LN pay. Other Tasks include: • Full responsibility of all petty cash in country • Ensure accuracy and legitimacy of all transactions • Budget oversight on projects within Afghanistan • Ensure the projects comply with the company financial procedures • Completion of project mobilisation and demobilisation • Create cash forecasting at project level • Processing and submission of Weekly & Monthly returns. • Updating leave plots for Expats and TCN consultants • Renewal and issue of new contract for all project personnel. • Updating and maintaining personal files for all personnel • Processing of documentation for registration of all staff. • Arranging translation of all documents