Soha Ossama

Executive AssistantFull Time

C-Level Executive AssistantFull Time

• Job Details:• Provide high-level administrative support to the C-Level Executives, handling sensitive and confidential matters with professionalism and discretion. • Prepare reports, memos, letters, official letters to governments/stakeholders and other documents as requested, including translation from Arabic to English and vice versa. • Screen and direct phone calls and emails, prioritizing and responding to inquiries in a timely and professional manner. • Schedule and coordinate virtual meetings on behalf of executives, sending out invitations through platforms such as Microsoft Teams or Zoom and ensuring that all relevant parties are included, and all details are clearly communicated. • Conduct in-depth research and compile data for various reports and presentations, ensuring accuracy, relevance, and completeness of information. • Liaise with other departments and external contacts, fostering positive and productive relationships that support organizational objectives. • Act as a liaison between executives and external stakeholders, often serving as the point of contact for correspondence and coordinating the delivery or receipt of important documents through messengers or other means. • Facilitate professional communication within the organization using platforms such as Slack, ensuring that messages are conveyed effectively and efficiently to relevant parties. • Manage the company's LinkedIn page, including creating and curating content, capturing high-quality photos for use on social media channels to promote brand awareness and engagement.

Office ManagerFull Time

• Job Details:Reporting to: CEO & Executive Vice Chairman Key Responsibilities: • Providing administration support to both CEO & Executive Vice Chairman. • Acting as the first point of contact by screening incoming phone calls, analyzing incoming memos, inquiries and requests. • Controlling access to the managers, and greet visitors at all levels of seniority. • Filter escalated issues, direct them to the assigned department and follow up with the updates. • Create, draft and edit correspondences and other documents on the managers’ behalf. • Prepare and handle confidential and sensitive documents. • Manage managers’ calendar including scheduling appointments and meetings. • Coordinate travel arrangements with the travel agency to ensure most convenient option is selected, prepare itineraries and accommodations. • Managing the social media channels and create customized posts for different occasions. • Communicate with advertising agencies to ensure best quality and price is implemented regarding the company's giveaways' needs and events’ management. • Track the stationery needs for the top management and place the purchasing request. • Maintain the top management’s offices and coordinate with facilities manager to address their needs. • Prepare documents needed for meetings and taking minutes of meetings. • Reminding the managers of the important tasks and deadlines. • Ensure proper follow-up on pending matters and bring it up to the managers’ attention. • Secure appropriate signatures and track documents through their process. • Carry out background research, compile data, prepare papers and present findings. • Handle the managers personal affairs upon request. • Create a hard copy and electronic filing system easy to retrieve for corporate documents and reports. • Perform general office duties such as scanning, photocopying documents. • Administer office boys and messengers when needed.