Sarah Mohamed Khaled

Operations CoordinatorFull Time

• Job Details:• Assisting in air custom clearance department (managing files, following up shipments and making reports, etc.) • Assisting in marketing department (finding prospective clients, furnishing database of potential customers in various industries, etc.) • Assisting in secretarial works (answering calls, sending emails, faxes, couriers and filing, etc.)

Admin AssistantFull Time

• Job Details:• Searching and extracting relevant information for arriving vessels in specific ports with time plans and schedules • Following up and reporting on detained vessels • Registering and filing incoming and outgoing correspondence and documents according to office protocol • Updating the current office filling system • Maintaining and updating a properly categorized office contact database (service providers, technicians, suppliers, etc.) • Circulating external memos and information bulletins • Operating telephone, fax, e-mail, typing as well as translating all sorts of documents (English / Arabic)

Export SpecialistFull Time

• Job Details: Creating and customizing Performa invoices.  Dispatching confirmed orders to the factory.  Following up on the manufacturing and packing process with the factory.  Determining loading dates while ensuring the necessary inventory count of required supplies.  Contacting the shipping forwarder and sending shipping requests for bookings.  Furnishing the customs files including opening customs shipment certificates and legalizing original invoices.  Following up on container arrivals to meet deadlines (including monitoring the loading process, ensuring that goods and packing match the agreed standards and finalizing the loading and trucking of containers).  Dispatching final instructions with all necessary billing and shipment documentation details to the shipping forwarder.  Mailing all documents to the customer (courier or bank) according to payment terms.  Obtaining customer confirmation on shipment details (stuffing, containers, etc.).  Issuing the monthly shipment report to the department head.  Filing all relevant communications and documents regularly and properly.