Basic Info

Shaimaa Abbas

13 years

Cairo, Egypt

Bachelor's Degree

Experienced

Work Experience

GM Assistant at Fact Group

Experience Details

GM Assistant

Administration

Experienced (Non-Manager)

Directly responsible for all administrative issues related to GM.
Responsible for organize GM agenda, calendar and appointments to ensure viability.
Procuring GM contact database and relevant information.
Editing of correspondence, corporate documents, contracts…etc. to ensure consistency of documents.
Efficiently handling confidential incoming and outgoing correspondence.
Adequate translation of documents from English to Arabic and vice versa for GM.
Procuring office documents and maintaining an effective filing system.
Monitoring the proper recording and distribution of incoming correspondence to recipients in an efficient and timely manner.
Supervision of office administrative support staff and coordinate of all office support functions.
Arrange and organize travel plans, reservations and booking of GM.
Recording minutes of office meeting and distribute them to delegates as nominated by GM
Preparing required sales reports and analysis reports for GM.
Following up sales operation in company stores.
Other duties as assigned.


Company Details

Fact Group

Cairo, Egypt

101-500 employees

Cosmetics , Food Services/Restaurants/Catering

N/A

Aug 2014 to present (2 years 4 months)
Adminstrative Assistant at Gemmo Egypt -FM Cairo International Airport

Experience Details

Adminstrative Assistant

Administration

Experienced (Non-Manager)

Create and modify documents using Microsoft Office.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
Maintain hard copy and electronic filing system.
Setup and coordinate meetings.
Maintain and distribute staff weekly schedules.
Support staff in assigned project based work.
Attend meetings in order to record minutes.
Updating databases, petty cash sheet, preparing monthly report.
Translation and interpreting both languages English and Arabic and vice versa.
Assist in the planning and preparation of tenders.
Supervise QA/QC& HSE officers to ensure the applying of health and safety procedures during operation time.
Supervise administrative issues for Housekeeping Department to include but not limited to:
Cleaning monthly plane,
Chemicals consumables and tools inventory,
Training courses,
Shifts schedule,
Hiring and selection process for new staff,
Monthly reports for the client.
Other duties as assigned.


Company Details

Gemmo Egypt -FM Cairo International Airport (multinational)

Cairo, Egypt

501-1000 employees

Engineering Services, Construction - Industrial Facilities and Infrastructure

http://www.gemmo.com

Apr 2009 to Jun 2013 (4 years 2 months)
Office Manager at Health Development Fund (H.D.F)

Experience Details

Office Manager

Administration

Experienced (Non-Manager)

Setup and coordinate meetings, conferences and data show.
Booking hotels and airlines tickets.
Getting quotations and offers from suppliers inside and outside Egypt.
Correspondences and Filing Works.
Attend meetings, Compile, transcribe, and distribute minutes of meetings.
All related computer works.


Company Details

Health Development Fund (H.D.F)

Cairo, Egypt

11-50 employees

Medical Devices and Supplies

N/A

Nov 2005 to Mar 2009 (3 years 4 months)
Executive Secretary at Chemia Consult Technology

Experience Details

Executive Secretary

Administration

Experienced (Non-Manager)

Organizing & Scheduling Meetings.
Receiving and handling effectively the incoming calls to the proper office.
Supervising and Preparing Sales & Marketing Reports.
Getting quotations from suppliers.
Preparing Technical & Financials Offers for Clients.
Preparing Invoices for both clients and Suppliers.
Handling many emergencies via phones.
Correspondences and filing works.


Company Details

Chemia Consult Technology

Cairo, Egypt

51-100 employees

Chemicals, Business Services - Other

N/A

Aug 2002 to Feb 2005 (2 years 6 months)
Import & Export Department Secretary at Lana Cosmetics for Cosmetics and Personal Care

Experience Details

Import & Export Department Secretary

Administration

Entry Level

Organizing & Scheduling Meetings.
Getting Quotations from Italian Suppliers.
Preparing purchasing orders for factory needs (Materials & Chemicals).
Carrying Out Sales Works.
Correspondences and Filing Works.
Performing all the secretarial and clerical duties.


Company Details

Lana Cosmetics for Cosmetics and Personal Care

Cairo, Egypt

51-100 employees

Cosmetics

N/A

Sep 2000 to Jun 2002 (1 year 9 months)

Education

BA in Arts

Education Details

BA

Arts, Ancient European Civilization

Ain Shams University, Egypt

C / Good / 65 - 75%

Latin & Greek Civilizations History& Archaeology, Italian Language Translation of Latin & Greek Languages into English, Latin and Greek literature

N/A

Ain Shams University
1995 - 1999
High School - Thanaweya Amma

High School Details

Thanaweya Amma

Helmiat El Zayton

Egypt

1994

B / Very Good / 75 - 85%

N/A

Helmiat El Zayton
1994

Training and Courses

Training/Course Details

Italian Courses

Jul 1999

culture institute

6 courses in Italian language

Training/Course Details

• Secretary Diploma

May 2000

YAT Education Center

N/A

This profile is fresh!
Last update 1 days ago.

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Profile Skills and Keywords

AdministrationAdminstrationAdminstrative AssistantAncient European CivilizationArabicArtsBusiness Services - OtherCateringChemicalsConstruction - Industrial Facilities And InfrastructureCosmeticsEngineering ServicesEnglishExecutive SecretaryFood ServicesGM AssistantGemmo Egypt -FM Cairo International AirportImport & Export Department SecretaryInternetItalianItalian CoursesMedical Devices And SuppliesMicrosoft OfficeOffice ManagerRestaurants Secretary Diploma

Self-assesed Skills

Languages

English

English

: Advanced

: Advanced

: Advanced

: Advanced

Italian

Italian

: Intermediate

: Intermediate

: Intermediate

: Intermediate

Arabic

Arabic

: Fluent

: Fluent

: Fluent

: Fluent

Tools and Technologies

Microsoft Office

Microsoft Office

: Advanced

: Extreme - I love it!

:

More than 7 years

Internet

Internet

: Advanced

: Extreme - I love it!

:

More than 7 years

Fields of Expertise

Adminstration

Adminstration

: Advanced

: Extreme - I love it!

:

More than 7 years

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